PRIVACY POLICY 

1.Introduction

Welcome to KNOWN MODEL MANAGEMENT's Privacy Policy. We value the privacy of our models, clients, and website visitors. This policy details our data collection, usage, and protection practices.  We are committed to respecting and protecting your personal data, following the General Data Protection Regulation (GDPR).

2.Data Controller Information

The entity responsible for the management of personal data is KNOWN MODEL MANAGEMENT, Represented by ISMAEL SANTANA VASQUEZ, situated at 1 Arendstraat 3, 1171 DZ Badhoevedorp The Netherlands. For inquiries related to this Privacy Policy or to exercise your privacy rights, please reach out to our Data Protection Representative (DPR) via email at: finance@knownmodelmanagement.com.

3. Information we collect 

Model Information: Under this category, we gather a wide range of information to effectively represent our models. This includes their personal details, such as full names, dates of birth, and contact information. In addition, we maintain an extensive database of photographs that showcase the models' portfolios, capturing their unique qualities and professional versatility. Detailed measurements, including height, weight, clothing sizes, and physical attributes, are recorded meticulously to match models with appropriate opportunities. Work history, covering past assignments, projects, and experiences, helps us understand the models' expertise and achievements. We also collect any other pertinent data necessary for successful representation, such as specialized skills or preferences. We process sensitive data in accordance with the nature of our business activity.

Client Information: This category focuses on the information related to our clients. It encompasses various aspects of their business details, including company names, legal structures, and industry affiliations. Contact data, such as phone numbers, email addresses, and physical addresses, allow us to maintain effective communication and collaboration. Transaction records provide a comprehensive history of our interactions, including contract agreements, project details, and financial transactions. This data assists us in providing tailored services, tracking client relationships, and ensuring seamless business operations.

Website Visitors: For individuals visiting our website, we gather specific data to enhance their experience and improve our online presence. This includes usage data, which helps us understand how visitors navigate and interact with our website. It encompasses information on which pages are viewed, the duration of visits, and the actions taken during the visit. All of this information is used to optimize our website's functionality, tailor content to visitor interests, and maintain a secure online environment.

4. Purpose of Data Processing

Represent and promote models to clients.

Facilitate bookings and other transactions.

Send periodic newsletters and promotional content.

Improve website usability and services.

5. Data retention period 

We securely store your data for the purposes mentioned above, in full compliance with the provisions of applicable laws that safeguard the confidentiality, integrity, and availability of your personal information. We restrict access to your personal data to employees, agents, contractors, and other third parties who have a legitimate business need to access this information.

Your personal data will be kept for the minimum period necessary to assess your potential as a model. If the evaluation process does not lead to the establishment of a contractual relationship with you, your personal data will be retained for a period of 3 years after the conclusion of the evaluation procedure. If you become a model in our agency, your data will be kept for the duration of the contract and 3 years after the end of the contract.

In certain cases, data retention may be extended beyond this period if it is necessary to comply with legal obligations or to exercise or defend our rights. Once we no longer require your personal data for these purposes, we will either delete it from our systems or anonymize it to ensure that it no longer identifies you.

6. Sharing Personal Data with Third Parties

KNOWN MODEL MANAGEMENT does not sell your data to third parties and only discloses it when necessary for the execution of our agreement with you or to comply with a legal obligation.

If the above-mentioned parties are established outside of the European Union, United Kingdom, and Switzerland, we adopt, according to the specific case, the applicable safeguards provided for by the data protection legislation.

7. Cookies 

We use only technical cookies on our website. These cookies are essential for the proper functioning of the website and do not intrude on your privacy. Technical cookies are used to ensure that the website works correctly and to enhance your user experience. They enable us to remember your preferences and optimize the performance of our website. You can opt out of these cookies by configuring your web browser to no longer store them. Additionally, you have the option to delete any previously stored cookie information through your browser settings.

8.  Summary of rights under the General Data Protection Regulation (GDPR)

Right to Information: Data subjects have the right to be informed about the collection and processing of their personal data. This includes information about the purpose of processing, the legal basis, data retention periods, and the recipients of the data.

Right of Access: Data subjects can request access to their personal data that is being processed. Upon request, organizations must provide a copy of the data and details about the processing.

Right to Rectification: Data subjects have the right to request the correction of inaccurate or incomplete personal data.

Right to Erasure (Right to Be Forgotten): Data subjects can request the deletion of their personal data under certain conditions, such as when the data is no longer necessary for the purpose for which it was collected.

9. Legal Basis for Processing

Consent: When you have provided explicit and voluntary consent for specific processing activities, we will rely on this consent as the legal basis for processing your data. You have the right to withdraw your consent at any time.

Contractual Necessity: In cases where the processing of your data is necessary for the performance of a contract or to take pre-contractual steps at your request, we will use this legal basis.

Legitimate Interests: We may process your data based on our legitimate interests or the legitimate interests of a third party, provided that these interests do not override your rights and freedoms. Before using this basis, we conduct a legitimate interests assessment to ensure the processing is reasonable and necessary.

10. Security Measures

We have implemented a range of security measures to safeguard the personal information entrusted to us. These measures include: encrypted databases, secure servers.